Cleanings Plus Setup

Cleanings Plus Setup

In this article you will learn how to set up Cleanings Plus on the desktop so you can easily manage your boards, breakouts, and cleaning inspections all in one place. 

How to Complete the Initial Setup

1. When your hotel first activates Cleanings Plus from the desktop, you will be welcomed with a screen that says, "Breakout Assignments, Made Easy". Click the Create my Settings button to get started. 

2. Next, select which cleaning types apply to your hotel and set the standard cleaning time your company requires for each type. Click the Next: Cleaning Inspections button when you are ready to proceed. 

3. Select your cleaning inspection checklists from the dropdown menus. When finished, click the Next: Breakout Boards button.  

4. Select how you want to group breakout rooms into boards (By Section or By Cleaning Type). If you choose to sort by cleaning type, click the green Done button. If you choose to sort breakouts by section, click the Create Hotel Sections button and proceed to the next step. 

5. You will be directed to the Boards tab in Settings where you will: 

a. DEFINE YOUR SECTIONS - Click on Section 1, then select the rooms on the grid you want in that section. Continue to add sections by clicking the + button. 

b. SET YOUR BOARD PREFERENCES - Choose the maximum shift time for a breakout, lunch and break times, and whether or not you want to prioritize the first three or four rooms for each member of the team. 

c. SPECIAL PROJECTS – Select which guestroom special projects you want the staff to be responsible for during checkout cleanings and set the amount of time allotted for each one. 

6. When finished, click the green Save button. 

How to Update Cleaning Types

1. From the desktop Cleanings Plus app, click the Settings page button. This will direct you to the Cleaning Types tab. 

2. The switch beside each cleaning type will appear blue when active. To deactivate a cleaning type, click the switch once. 

3. Use the time dropdowns to set the cleaning time per guestroom for this cleaning type. 

4. Add or edit descriptions to each cleaning type's Description box if you wish.  

5. Use the dropdown menu beside the Inspection Checklist field to set the template for that particular cleaning type. 

6. Click the green Save button at the bottom of the page when you are finished making your changes. 

How to Update Boards

1. From the desktop app, click the Settings page button. 

2. Click the Boards tab. 

3. Click the Sections checkbox if you wish to assign rooms based on sections of your hotel, or click the Cleaning Type checkbox to assign rooms based on cleaning types. 

4. Define your hotel selections using the color-coded sections grid. If you wish to either add new rooms to a section or to change a room from one section to another, first click the colored section button under "Define hotel selections", then select guestroom numbers you want to add to that section. 

5. Use the Board Preferences section to set your maximum shift time for breakout, time included for lunch and breaks, whether your housekeeper boards lock high priority rooms, and the number of unlocked rooms to display. 

6. Use the Special Guestroom Projects section to modify settings. Use the switch to activate and deactivate special projects included in Checkout rooms. Use the dropdown menus to determine frequency and the total time allotted for the project. 

7. Click the green Save button at the bottom of the page to save all changes. A message will appear confirming that your changes have been saved. 

How to Activate Pre-loaded Inspection Templates

1. From the desktop app, click on the Settings page button. This will direct you to the Cleaning Types page. 

2. Locate the cleaning type you wish to assign the template to. For example, the Checkout cleaning type. 

3. Use the Inspection Checklist dropdown to select the template you wish to use. 

4. You can repeat the steps above to assign inspection templates to other cleaning types. 

5. When you are finished, scroll to the bottom of the page and click the green Save button. A message will appear confirming your changes have been saved. 

How to Add New Inspection Templates

1. From the desktop app, click on the Settings page button. 

2. Click on the Inspection Templates tab. 

3. Click the green pencil icon in the upper right corner to add a new cleaning inspection template. 

4. Enter the template name. 

5. Click the green Add New Template button. 

6. Add an inspection item using the + New Item link in the upper right corner of the inspection template. 

7. Add a category name in the Category Name field. Click the green + New Item button to add new items to this category. Type the number of inspection points this item is worth in the Points field and enter the item name in the Item Name field, then click the green checkmark to the right. To add multiple items, click the green + New Item button and repeat the steps in the previous sentence.  

8. Click the green Save Items button when finished. 

How to Edit Templates

1. From the desktop app, click the Settings page button. 

2. Click on the Inspection Templates tab. 

3. Click on the template you wish to edit. 

4. To edit an existing item, click the Edit button to the right of the item. From within the popup editor, click on the Category Name field to change the category's name. Click on the line item to enter new text or assign a different number of points to that inspection item. Use the green + New Item button to add new items to the category.  To save your changes, click the green Save Items button.  If you wish to delete the category, press the red Delete Category button, followed by the red Delete button. 

5. To add a new cleaning inspection category or item, click on the + New Item link in the upper right corner of the template. From here, add a category name in the Category Name field, use the + New Item button to add new items to the category, and use the points and item fields as needed. Click the green Save Items button to save your changes. 

 
Cleanings Plus Introduction

Cleanings Plus Introduction

Starting a Breakout

Starting a Breakout